Commercial and Sales teams are missing out on major bids because they just don't have the time or mental bandwidth to respond to all of them. The softwares and processes they use are slow. That’s why we built Jon AI. An AI-powered commercial document writer and invoicing software that helps you respond to more bids, create quotes and invoices in seconds, write technical and financial proposals in minutes, and write contracts and business letters without breaking a sweat.
Everything you expect from a professional billing platform. We built a rock-solid foundation to handle your day-to-day quoting and invoicing needs with absolute precision.
Easily create and manage your items. Add products to your invoice with a click and set your standard pricing.
Customize product descriptions on the fly directly inside the invoice to match the specific needs of each client.
Select existing clients from your database or quickly add new client details right as you draft the document.
Generate clean, professional, and compliant PDF invoices and quotes ready to be downloaded or emailed.
We also give you the power of AI to create your commercial documents. For those times when you don't need to manually edit the products or client information, and just want to create an invoice or a quote as fast as possible, you can skip the manual data entry. Choose our AI mode and just write what you need in natural language. Got a messy email from a client or a complex RFQ document? Let the AI handle it.
"Invoice John Doe for 2 laptops and 5 hours of setup." It's that simple.
If the AI doesn't get something right, no worries. Just click the Edit button to enter manual edit mode and adjust any line item, description, price or client information.
Don't transcribe. Simply paste the client's raw email or upload their PDF request directly into the prompt box.
The AI extracts quantities, matches products to your inventory catalog, identifies the client and then sends it all to the Invoicing Software. The AI does not create the invoice directly, it simply fills in the data and then the software generates the PDF as usual, as if a human had entered the data manually. This way you get the best of both worlds: the speed and convenience of AI, with the reliability and control of a traditional invoicing software.
"Please read the attached email and RFQ. Generate a quotation for Zhorn PTY. Include all the requested server hardware from our catalog. Also, add 10 hours of premium installation support and give them a 15% partner discount."
Why stop at the invoice? Once you create a Quote, Invoice, or Receipt, our AI can instantly draft all the operational and customer-facing documents that follow. No copy-pasting. No double data entry.
Instantly generate the paperwork needed to fulfill the order and keep your books perfectly clean.
Extracts items and addresses while omitting pricing.
Convert standard quotes into formal purchasing agreements.
Draft polite follow-ups for overdue invoices automatically.
Bridge the gap between sales and execution. Turn financial documents into actionable internal tasks.
Translate sold items into a detailed production ticket.
Instantly draft a PO to your vendor to fulfill the client's order.
Calculate and draft sales rep commissions from finalized totals.
Provide a premium post-sale experience with documents that make your customers love your brand.
Generate custom warranties for specific serial numbers bought.
AI generates custom maintenance guides for the specific products sold.
Draft personalized onboarding emails or post-sale review requests.
Jon AI is the ideal assistant to power your company's everyday operations. Generate business letters, sales contracts, press releases, marketing plans, job orders, and more, all inside a full-featured text editor that gives you complete manual control over the final result.
Never start from a blank page. You can use any quote, invoice, or receipt generated in the software as a direct reference. Need deeper context? Upload PDFs, voice audios, or pull standard company documents right from your Context Vault to guide the AI's writing.
But it doesn't just write one document at a time. Jon AI amplifies your capabilities by generating 10, 15, or even more documents simultaneously, allowing you to write to multiple clients at once with incredible ease.
Imagine you are launching a new service and need to reach out to 10 key accounts. With Jon AI, you simply provide your instructions once. The AI will simultaneously draft 10 highly personalized outreach letters accompanied by 10 customized sales contracts (one for each specific client).
Responding to government and corporate tenders takes days of grueling administrative work. Formatting, splitting documents, and pulling old data is a nightmare.
Jon AI makes working on tenders effortless. With our multi-document generation, you simply upload the 100-page tender requirements PDF, give instructions on what the project is and what your angle is, upload whatever additional context you want the AI to use from your Context Folder (or from your old emails, your files, or even an audio recording of a meeting), insert past successful bids, and Jon AI helps connect the dots. It reads the requirements, analyzes the rules, and simultaneously generates your Technical Proposal, Financial Proposal, and a custom Portfolio ready to submit.
It is a lifesaver for companies that respond to tenders regularly. It saves you days of work and helps you win more bids by ensuring you meet every requirement, while reusing the winning formulas from your past successful bids.
Reads the Requirements: Automatically analyzes massive RFQ PDFs to ensure you meet every criteria.
Reuses Winning Formulas: Uses your Context Folder to pull formatting and data from your past winning bids.
Generates All Annexes: Splits the output into the exact separate files the government requested.
"Analyze the requirements and generate the 4 required submission documents based on our past winning bid."
Methodology & Timelines
Pricing & Bill of Quantities
Tailored Past Projects
Formal Presentation
Allow your entire sales team to issue quotes at the same time, from anywhere.
Instantly access the quote history of any salesperson for quick reference.
Categorize products by suppliers, categories, or custom tags for efficient management.
Organize quotes and invoices by salesperson, keeping everything well-documented.
Find any quote in seconds and issue the corresponding invoice with a single click.
View quotes/invoices by customer and stay on top of sales and tax data.
See some examples below:
Deploy DocAgent to every desk and watch your institutional intelligence multiply.
Perfect for trying out our AI capabilities.
For small teams automating daily operations.
For growing companies with high-volume needs.
The ultimate platform for document-heavy industries.
All plans include bank-grade AES-256 encryption and zero-AI training policies.
For customized deployment, contact sales@jon-ai.com.
Ready to start winning more bids and closing more deals with Jon AI Invoicing and Document Writer? Contact our enterprise team to discuss your specific needs and get a personalized deployment plan.
We accommodate global needs, including specialized formatting and multiple language support (English, Japanese, Korean, Arabic, Portuguese, Spanish, and more).
Start for free and experience how Jon AI can transform your tender responses. For company-wide rollouts, contact sales@jon-ai.com